Calendar Sync & Scheduling

A focus timer is most effective when you decide in advance what you will work on and when. CadenceAI's scheduling and calendar features turn that intention into a concrete plan: you block time, get reminded, and see your focus sessions next to the rest of your day. This guide walks through planning blocks, setting reminders, syncing to your calendar, and pulling events in as tasks.

How do I plan focus blocks in CadenceAI?

CadenceAI lets you plan focus blocks for today and tomorrow. Keeping the window short is deliberate: near-term planning tends to be far more realistic than mapping out a whole week you cannot yet predict. To plan a block:

1. Open the calendar or planning area of CadenceAI.
2. Choose today or tomorrow, then add a focus block for the time you intend to work.
3. Optionally link the block to a task so you know exactly what the session is for.
4. Save the block. It will appear in your plan for that day.

When the time comes, you can start a timer against that block using whichever focus method you prefer, whether that is Pomodoro 25/5, Deep 50/10, or another method from your setup.

Setting local reminders

Planning a block is more useful when the app nudges you to actually start it. CadenceAI can set local reminders for your focus blocks so a notification prompts you when it is time to begin.

Sync sessions to Apple or Google Calendar

If you live in your calendar, you can bring CadenceAI into it. The app can sync your planned sessions to Apple Calendar or Google Calendar, so your focus blocks show up beside meetings, classes, and other commitments. That way, when you glance at your day, your focus time is visible and protected rather than hidden inside a separate app.

1. Open the calendar settings in CadenceAI.
2. Enable syncing to Apple Calendar or Google Calendar and grant the calendar permission your device requests.
3. Plan or confirm your focus blocks, and they will sync across so they appear in your calendar of choice.

Import calendar events as tasks

Scheduling also works in the other direction. CadenceAI can import events from your calendar as tasks, which is handy when an existing commitment is really something you need to prepare for or work on. Once an event becomes a task, you can link it to a focus session and track the time you spend on it, just like any task you create by hand. Linked tasks also feed into your stats, so your effort shows up in your completion rates and weekly score.

Make scheduling a habit

The real payoff comes from doing this consistently. Blocking your day the night before, or first thing in the morning, removes dozens of small decisions about what to do next. If you want a deeper method for structuring your day around focused blocks, read our playbook on time blocking, which pairs naturally with CadenceAI's calendar features.